HR - Pays - Processing Pays in Xero

In this video, we're going to go through the process of the payroll process for zero. So the first thing we do is log into zero. Go into payroll, go into timesheets.

So you can see all these time sheets here are in draft. So these are the ones that have been uploaded from deputy, and sent into zero. So click on the first one.  And what we're looking for is anything over eight hours in this section. So that one's fine and then we click on close.

And the next one, nothing over eight. That's good. We're also checking to make sure that they've done five days. So 12345, that's good. 1234 That's good.

So the minimum engagement is two hours just make sure you pick up any of those you can see when it exports out of Deputy, a lot of the award interpretations done, so it picks up anytime someone started early and done all the extra bits and pieces need to be done.  So this part fairly well automatic, you don't need to keep a good eye on is the overtime have want to show you today. This is not an ordinary week, this is the week that we're away in Brisbane. But it's a good example of everything that could be thrown at you.

So Thomas, a baby good example, he would have done six days this week for me. So he's done no overtime it nights. But he's got an extra day here. So we're going to add another line. We're typing OT. So although every time guys in one area, and we're going to say the least six times instead of it, so he gets five to five hours and over time.

So those is he's worked 45 hours. If we ever have to look at it, we can say to be paid. The as it is work on Saturday, as over time as well. He's getting everything is entitled to.  So once they've all been approved, you'll see there all marked as approved. Now. Next thing we do is go into payroll and go into pay employees. And it's going to want us to create a payrun.  The parent period is going to be for the week ending 10th of March. So in our case, that's the Sunday.

And according to the agreement that we have with the staff at peppers the pays must be done on Tuesday. So they're just allows enough time for any EFTPOS elements to come through. And to do the cash reconciliation and make sure there's money in the bank. By Monday afternoons, we're ready to process payroll Tuesday, I'll have to do payroll first in the morning. But as long as it's done sometime Tuesday, there shouldn't be any issues.

So it has listed all the employees that we need to pay. So you now, press, we're going to go into each one. So actually Campbell, none of the workforce. So lead her later on.  All the pay rates should be preloaded and right and ready to go. So all that was good. And then we click on post payrun.  Are you sure? Yes, we are.

So it's saying that's how much in total earnings. That's how much in tax. That's how much in Super. And that's how much we actually have to

pay. So once again, this is a bit of a large week. Because this is the week we were off site. So I wasn't covering many of the shift. So I had to pay people to cover those shifts.

So the next thing going to do is go to a payroll options, I'm going to click on Download ABA file. The API file is the file that we send to the bank, it'll automatically have the date loaded. So bring that back to the date of the end of the pay periods. That was the 10th. And just talking wages, so it's easy to identify and click on Save.

Go into the bank and log on. We have a couple of options. That's one for the charters towers scouts.

So we went to the financial controllers for them. But we're going to go into the one inning in 917, which is the peppers account and then login. We've got enough money to pay the bills, which is good. So we're going to transfer will go down to transfer group in import files. We're going to choose the file.

Normally, by default it goes we need to their in their case, we just need to go up to 1a downloads.

I'm going to click on wages. So when I download is actually linked to our Dropbox so that this could be done remotely. And then if someone did the export remotely, then I could upload it anywhere else and make it happen.

Click on Import little window pop up. so because you can only have so many groups in the system, we had to delete the old one, so click on Delete. So that's a supply payment from last year.

And just copy the group name. So that's how much everyone's going to get paid. You guys can make a payment. And in the description is we're going to press Control V. Or it's going to be the date of the week ending just so when we look in the bank statement, we know exactly where the money's gone.

So there's no new payments to be made. If there was a new employee, and they were to get a notification for two factor authentication on the banking, just so that we know that there's a new account getting paid to simply click on pay and there is the recepeits.

So once we've paid the employees, and next thing we need to do is move the on costs. So that's the tax and the superannuation. So grab a calculator, we're just going to quickly add up the own costs. So they see$854 tax for superannuation. That's 1400. So I'm going to copy that, go back to the bank, we're gonna do another trainsfer, they're going to transfer from our revenue account. And we're going to place it into our home loan, we actually use our home loan account, it just helps us reduce a bit of interest.  I'm going to paste in the value and then we're going to type in there, the date of the payruns are 201020190 and call upon costs.

Once again, just so we can see what's going on when we look at the bank statement. So we click the same on recipients and we click next. So effectively, what we've done is we've paid all the stuff and we've made the move the money that we go to the government into the superannuation funds into another account so it's not their main trading and then we could be back back over to zero.

We got a payroll options. We go to email payslips and it's going to identify it will need to be emailed.  We click on the button and all 10 payslips will be email shortly. So that's the end of our payrun process.

Transcribed by https://otter.ai